BT London 2012 Timeline


2009

In 2009 we focus on designing our networks and planning how they will fit into the London 2012 Olympic Games and Paralympic Games venues. The delivery phase also kicks off at the very end of the year.
Our first job is to show the London Organising Committee for the Olympic Games and Paralympic Games (LOCOG) our designs for the communications solution and service and gain their approval. This is basically to agree what networks we'll be building and the services that we need to run over them.
Global Services (GS) will be coordinating the efforts of BT Design, BT Operate and London 2012 network equipment partner, Cisco.
Planning of the networks at the London 2012 venues begins. The key competition venues, as well as the Primary Data Centre (PDC), Integration Test Lab (ITL) and LOCOG HQ, will be delivered during early 2010. The focus will then shift to the new venues that the Olympic Delivery Authority (ODA) are building and also the existing venues that will be used for the Games.
As we move into the delivery phase more parts of BT become involved. GS will manage the delivery using resources from BT Operate (for in-life operation, WAN and LAN delivery) and Openreach (for WAN connectivity).

Preliminary fixed and mobile design complete

apr 2009

Category: Design

This design outlines the solution BT will implement for the London 2012 communications services for the Olympic family and is our third contractual milestone with LOCOG. It encompasses IP telephony, WAN and LAN, venue TV, mobile services and secure internet access. It is an important milestone in setting out the direction, strategy and initial technical decisions for how BT will deliver the communications services solution for London 2012. This initial design was produced in collaboration with colleagues in Openreach, BT Design and BT Operate.

3 years to go until the London 2012 Olympic Games commence

jul 2009

Category: Key London 2012 milestone

3 years to go until the London 2012 Paralympic Games commence

aug 2009

Category: Key London 2012 milestone

Venue Planning Commences

sep 2009 - Planning starts across each venue to define the main equipment rooms and requirements for each of the user groups. This is the first round of several iterations of the venue planning process.

Category: Venue management

Venue planning will start in September 09 and will occur by cluster starting with the Aquatics Centre in the Olympic Park. This will be followed by Greenwich Park in the River Zone and Eton Dorney in the Outer London Zone.

Delivery starts

oct 2009 - From October 2009 things really start coming to life as orders are placed for installing lines and equipment.

Category: Delivery

1000 days to go to the London 2012 Olympic Games commence

oct 2009

Category: Key London 2012 milestone

Complete high level service design

nov 2009

This is the detailed design of each service required to operate the network during Games time. It is also integrated into the Atos Origin solution for the Games network.

Category: Design

1000 days to go to the London 2012 Paralympic Games commence

dec 2009

Category: Key London 2012 milestone

2010

Design of our network and services and how they work in each London 2012 venue and between each venue continues. We are now agreeing our detailed designs.
Delivering the services to make the Integration Test Lab (ITL) live is a huge milestone and will allow the testing and integration of the software applications for each sport.
Our networks and communications at the Sail for Gold Regatta in Portland, near Weymouth will help us gauge how well our services are working.

LOCOG HQ complete

mar 2010 - This is the Canary Wharf office of LOCOG (London Organising Committee for the Olympic Games and Paralympic Games). We will be providing LOCOG with the fixed and mobile telecommunication services they need to run the London 2012 Games to support 500 staff. It is also the first of the 94 venues we will deliver.

Category: Venue management

Integration test lab (ITL) live

jun 2010 - The ITL is where the Games software applications will be built and tested prior to operation by Atos Origin. BT will provide secure network, internet and telephony services to support the ITL.

Category: Venue management

BT will install the network equipment and provide configuration support to Atos Origin, the Worldwide IT partner to the Organising Committee.

Primary data centre (PDC) complete

jun 2010 - This is at the heart of BT's London 2012 network and will host the Games applications provided by Atos Origin.

Category: Venue management

Key service design processes complete

jul 2010 - This is the detailed approach to how we will support and operate the network during Games time.

Category: Design

2 years to go until the London 2012 Olympic Games commence

jul 2010

Category: Key London 2012 milestone

2 years to go until the London 2012 Paralympic Games commence

aug 2010

Category: Key London 2012 milestone

Detailed solution design complete

aug 2010 - This is the detailed technical design for each venue. No more changes can be made to the solution design after this date - this is so we have certainty over what we will be delivering and can continually test our services until the Games begin.

Category: Design

For example it will list the equipment to be installed in each venue, its locations and the cabling connectivity between them.

Initial detailed venue planning complete

dec 2010 - Initial detailed planning phase focuses on the capture and assessment of the communications services that LOCOG needs to successfully operate the venue at Games time, in terms of volumes and locations.

Category: Venue management

The Olympic Delivery Authority (ODA) is responsible for building new venues, most notably at the Olympic Park site in Stratford. Other venues, for example Wimbledon, will be used by LOCOG for the Games, while temporary sites will be built and operated by LOCOG, such as Horse Guards Parade.

2011

In 2011 the bulk of the technical testing will take place to ensure systems are capable of transmitting huge volumes of data - 6GB, or the equivalent of 6,000 novels - every second.

Testing starts

may 2011 - Our network and service must be rigorously tested to make sure it works without a hitch on the day.

Category: Testing & tech. rehearsal

500 days to go to the London 2012 Olympic Games commence

mar 2011

Category: Key London 2012 milestone

500 days to go to the London 2012 Paralympic Games commence

may 2011

Category: Key London 2012 milestone

1 year to go until the London 2012 Olympic Games commence

jul 2011

Category: Key London 2012 milestone

1 year to go until the London 2012 Paralympic Games commence

aug 2011

Category: Key London 2012 milestone

2012

The year it all happens. 2012 is about putting the finishing touches to all of our venues and doing the technical rehearsals to make sure we get it right first time when it comes to Games time. The Opening Ceremony takes place on 27 July 2012.

Technical rehearsals start

apr 2012 - Our telecoms capabilities including process, people and equipment will be tested using a variety of scenarios test failures in each technological area.

Category: Testing & tech. rehearsal

These tests run through different operational scenarios. Technical rehearsal 1 (TR1) takes place 100 days prior to the Games and Technical rehearsal 2 (TR2) 50 days prior to the Games. Equipment failures and circuit faults are simulated to really test BT�s and the other Technology partners�, operational readiness for the Games. Over 1,300 technical scenarios were tested for the Beijing 2008 Olympic and Paralympic Games and we expect a similar number for London 2012.

Rate card services approved for launch and sales begin

may 2012 - This is the catalogue of communications services that BT will provide, along with other partners, to key stakeholders during the Games i.e. International Olympic Committee (IOC), International Federations, National Olympic Committees, media and press.

Category: Design

Delivery ends

may 2012 - Completion of venue backbone delivery.

Category: Delivery

Games time operation starts

jun 2012 - This is the official start date for our services. BT�s first line support will be based at the Technology Operation Centre (TOC), along with all the technology partners. This is where the networks will be monitored and faults raised and rectified to meet stringent service levels. The TOC is a 24 hour a day operation at Games Time.

Category: Games time operation

2 June 2012 is when our services have to be ready to go live. This is when the first stakeholders arrive, such as broadcasters and the media, and continues until the end of the Paralympic Games.

London 2012 Olympic Games start

jul 2012 - Games run from 27 July to 12 August.

Category: Key London 2012 milestone

London 2012 Paralympic Games start

jul 2012 - Games run from 29 August to 9 September.

Category: Key London 2012 milestone

Decommissioning starts

sep 2012 - After the Games, all our infrastructure and equipment must be removed.

Category: Decommissioning

Venues must be returned back to their original state.

What is BT supplying?

BT is providing the communications infrastructure and services required to deliver the Olympic Games and Paralympic Games in 2012. This includes the provision and management of voice and data networks across each of the London 2012 venues in order to meet the operational requirements of LOCOG and the individual communications requirements of the athletes, National Olympic Committees, International Federations and media.
BT is providing:
Infrastructure:
- 80,000 connections across 94 venues
- 4,500km internal cabling - enough cable to stretch the distance of the marathon over 100 times - or a distance nearly halfway from Beijing to London
- 6GB/s information carried
- 1000 wireless access points
End-user services:
- 16,500 IPT handsets
- 14,000 mobile phone SIM cards
- 14,000 Cable TV outlets
- Telecoms rate card catalogue - tailored services for the press and media such as ISDN, internet and mobile services People:
- 632,000 man hours of effort to deliver by 2012
- 600 people supporting solution in Games time including over 400 on-site staff delivering service levels And, more specifically:
- The Games local area network (LAN) - this joins together the applications managed by Atos Origin, including the Games management applications, accreditation, registration, event scheduling, results, and commentary systems.
- The administration LAN that supports the back office with the internet for LOCOG, the phones delivered by Cisco and cable TV services.
- The telecoms part of the technology communications services rate card - this is an a la carte menu of services the external organisations attending the Games can choose from at the Games, which we make very flexible, quick to implement, and easy to bill.
- Reference to Live Sites should be in terms of connectivity (where required) and marketing initiatives to engage with local communities in city centres across the UK.
- And we are already hosting the London 2012 website.

Our approach

Complexity brings risk. Our mission is to reduce risk by eliminating unnecessary complexity - in short to keep things simple. This challenge demands total reliability and that's what we aim to deliver.
We will therefore:
- design the services to be simple and resilient
- deliver simple, focused services
- maximise reuse
- work as 'one team' with other technology partners
We will install all of our core systems by 2011. Because like all good athletes, we just don't turn up for the race day and hope for the best - we need to train, prepare and test ourselves.

Learning and review

Part of our training and preparation for London 2012 includes learning and review sessions with key stake holders and other Games technology partners.
We've already had de-briefs with China Netcom and China Mobile to learn lessons from the Beijing Games.
We have quarterly reviews with LOCOG, also attended by the International Olympic Committee (IOC), to discuss our progress.
We will receive a de-brief from Bell Canada on the test events for the Vancouver Winter Games in 2010.

Definitions

Atos Origin - Atos Origin is the worldwide information technology partner for the Olympic Games and Paralympic Games Cisco Networks - the official network infrastructure partner for the London 2012 Olympic Games and Paralympic Games
IBC - International Broadcast Centre
IOC - International Olympic Committee
LOCOG - BT's London 2012 customer is the London Organising Committee for the Olympic Games and Paralympic Games, responsible for organising and delivering the Games.
National Olympic Committees - organise their people's participation in the Olympic Games. NOCs also promote the development of athletes and training of coaches and officials at a national level within their geographies. There are over 200 NOCs worldwide.
ODA - Olympic Delivery Authority - The Olympic Delivery Authority (ODA) is the public body charged with developing the venues and infrastructure for the Games and long-term use after 2012 including the Olympic Park. Rate card catalogue - this is an a la carte menu of services external organisations (press, broadcasters, media, NOCs, International Federations) can choose from at the Games. A large component part of the rate card is telecoms services, which we make very flexible, quick to implement, and easy to bill.



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