The 2016 Annual General Meeting (AGM) of BT Group plc will take place at the Motorpoint Arena Cardiff, Mary Ann Street, Cardiff, CF10 2EQ at 10.30am on Wednesday 13 July 2016.
All shareholders are invited to attend our Annual General Meeting and meet the Chairman and the Board of Directors. We welcome this opportunity to report on our performance and answer your questions.
A company must hold an AGM annually, and not more than 15 months may elapse between one AGM and the next. A Notice of AGM and a Proxy Card/Admission Card are sent out on the day the Annual Reports are published, at least 21 working days before the AGM (by email for e-communicating shareholders). Our 2016 Annual Report was published on Thursday 19 May 2016. Printed copies of the Notice of Meeting 2016 are available from the date of publication by contacting the BT Shareholder Helpline.
As a shareholder, even if you are unable to come to the meeting, your vote is still important to us, regardless of the number of shares you own. So, if you do not wish to attend and vote on the resolutions in person, you are encouraged to vote by proxy. To be entitled to vote, a shareholder must own shares as at 6.30pm two days before the day of the meeting, for 2016 this is 6.30pm on 11 July 2016.
How to vote at the AGM
Where there is a vote on a show of hands at a BT AGM or General Meeting, a shareholder present (in person or by proxy) at the meeting has one vote. Where there is a poll, a shareholder present (in person or by proxy) has one vote for every share they hold or represent.
How to vote by proxy
You can register your voting instructions at Shareview provided by our Registrars, Equiniti, by following the on-screen instructions. If you have not registered for Shareview, you can vote online at: www.sharevote.co.uk with the reference numbers found on the Admission Card/Proxy Card included along with the Notice of Meeting and other documents sent to you.
- by post
Full instructions on how to complete the Proxy Card by post are included on the Proxy Card.
If you have any queries, please get with touch with us through our Shareholder Helpline, Freefone 0808 100 4141
The critical factors when choosing the AGM venue are likely attendance, cost and availability. In past years, we have held the meeting at various UK locations, including Liverpool, Cardiff, Birmingham, Nottingham, Wembley, London, Newcastle, Edinburgh, York and Manchester. By holding the AGM in different parts of the UK, we hope, over the years, to provide more and more shareholders with an opportunity to attend a meeting within a reasonable travelling distance of their home.
If you have any queries, please get in touch with us through our shareholder helpline, Freefone 0808 100 4141.