Terms and conditions for the use of material supplied by BT Archives
Customers who wish to reproduce items held by the BT Archives for publishing, broadcast or other purposes not associated with private study or research must comply with these terms and conditions.
All communication connected with the reproduction of material held by the BT Archives should be addressed to the Archivist.
Requests are considered only on receipt of a copy of the Reproduction application form fully completed by the publisher / producer ("the Applicant"). If accepted, a copy of the authorised form will be returned to the Applicant.
No further copies or use may be made of material supplied to the Applicant by the BT Archives, except solely for the purposes originally declared in the application. They may not be reused without permission, or supplied to any other person.
Colour slides, monochrome negatives and photographic prints may not be made by outside companies or photographers for commercial purposes.
BT Archives does not supply transparencies of items in its collections to companies or individuals operating a photograph hire / sales service.
BT Archives may refuse further applications from a publisher or broadcaster if, in our opinion, the standard of reproduction has not been of sufficiently high quality.
BT Archives reserves the right to refuse any application without explanation, particularly where BT's commercial interests could, in our view, be compromised.
Material which has been loaned to the Applicant remains the property of BT Group plc and must be returned by the date specified or as soon as it is no-longer required for the purposes originally declared in the application, whichever is the earlier. BT reserves the right to charge additional loan fees for late return.
In the case of film, video and audio records, loaned material may not be copied for any other purpose than that originally declared. Extracts may be selected from the loaned material, but such extracts must be used in their entirety without further editing. There must be no modification, distortion or addition of any new material to such extracts.
On the publishing or broadcast date a complementary copy of each publication, broadcast or product must be forwarded to BT Archives for record purposes.
The Applicant shall on request assign to BT free of charge any publication right to which the Applicant becomes entitled by virtue of publication any material held by BT Archives.
With the exception of reproductions used in advertising, the acknowledgement "By courtesy of BT Archives" must appear in either the immediate proximity to the reproduction or in the section devoted to acknowledgements.
Where a BT Archives reference is available it must quoted.
In the case of television programmes and films, acknowledgement to the BT Archives must be included in the credits.
Where reproductions are used for advertising or promotional purposes, the form of acknowledgement must in every case be approved by the Archivist.
BT does not hold records of the copyright ownership for some items in its archive. Therefore, BT may not be the owner of all the rights in the material supplied. BT does not authorise photography, filming, reproduction, on-line publishing or broadcast under any rights it does not own. The Applicant must ensure that all necessary rights and consents to publish or broadcast are properly cleared at the Applicant's expense.
BT shall have no liability however arising from any photography, filming, reproduction, publishing (including on-line publishing) or broadcast of BT Archives material by the Applicant or any other person. The Applicant shall indemnify BT in respect of all claims arising from such activities.
Any fee payable to the copyright holder is additional to the fee due to the BT Archives.
Please refer to the fees and charges for current prices.
Invoices must be paid within 30 days. Late payment may result in action by BT and refusal of future applications by the Applicant.
Charges payable cover only the specific occasion detailed on the application form. All reprints, further editions or re-employment of the printing plates in another project require new application and are not covered by the original payment.
Any charge is in addition to that raised for the sale of any photographic, film, video or other images(s) to the Applicant.
Special consideration may be given to requests for illustrations for academic or scholarly works of limited or unpublished circulation.
Applicants who wish to photograph or film items held by the BT Archives will be bound by these regulations. In particular, Applicants should note the section on copyright clearance above. In addition, anyone carrying out the photography or filming will be required to sign a form accepting full responsibility for any damage to life or property incurred while using the facilities.
Facility fees will be charged for all photography or filming on BT Archives' premises.
The Applicant or photographer, as appropriate, shall on request assign to BT copyright in all transparencies / photographs made of material held by the BT Archives.
BT Archives reserves the right to require film negatives, transparencies etc. made of Archives' material to be deposited with the Archives after use.
