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SHAREHOLDERS
AND ANNUAL GENERAL MEETING
Relations with shareholders
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Senior executives, led by the Chief Executive and the Group Finance
Director and including, as appropriate, the other executive directors,
hold meetings with the company’s principal institutional shareholders to
discuss the company’s strategy, financial performance and specific major
investment activities. The Deputy Chairman also attends, at his discretion
and in consultation with the Chairman and the Chief Executive, meetings
with shareholders during the year; this may also include meetings with
investors to discuss overall remuneration policies and plans in his role
as chairman of the Remuneration Committee. All non-executive
directors have an invitation to attend investors’ meetings if they wish.
Contact with institutional shareholders (and with financial analysts,
brokers and the media) is controlled by written guidelines to ensure the
protection of share price sensitive information that has not already been
made generally available to the company’s shareholders. The directors are
provided with either full or summarised reports and other written
briefings from the company’s major shareholders and analysts and are
regularly informed by the Secretary about the holdings of its principal
shareholders. The Secretary also surveys the company’s retail shareholders
about the quality of the company’s shareholder communications and share
registration services.
Established procedures
ensure the timely release of share price sensitive information and the
publication of the company’s financial results and regulatory financial
statements. All external announcements are also reviewed for accuracy and
compliance requirements by a committee of senior executives, the
Disclosure Committee, which is chaired by the Secretary.
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