Shareholders and Annual General MeetingRelations with shareholdersSenior executives, led by the Chief Executive and the Group Finance Director and including, as appropriate, the other executive directors, hold meetings with BT’s major institutional shareholders to discuss BT’s strategy, financial performance and specific major investment activities. The Deputy Chairman also attends, at his discretion and in consultation with the Chairman and the Chief Executive, meetings with shareholders during the year; this may also include meetings with investors to discuss overall remuneration policies and plans in his role as chairman of the Remuneration Committee. All non-executive directors have an invitation to attend investors’ meetings if they wish. Contact with institutional shareholders (and with financial analysts, brokers and the media) is controlled by written guidelines to ensure the protection of share price sensitive information that has not already been made generally available to shareholders. The directors are provided with either full or summarised reports and other written briefings from major shareholders and analysts and are regularly informed by the Secretary about the holdings of the principal shareholders. The Secretary also surveys individual shareholders about the quality of our shareholder communications and share registration services.Established procedures ensure the timely release of share price sensitive information and the publication of financial results and regulatory financial statements. All external announcements are also reviewed for accuracy and compliance requirements by a committee of senior executives, the Disclosure Committee, which is chaired by the Secretary.
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